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Convoy Procedure

  • All convoys shall have a LEADER at the head of the convoy and a TAIL-END-CHARLIE at the rear of the convoy, and must have completed the Clubs Driver Awareness Program [DAP].
  • The LEADER has overall control of the convoy.
  • The TAIL-END-CHARLIE shall assist the LEADER in the running of the convoy.
  • ALL participants shall abide by the direction and instructions given by the LEADER or TAIL-END-CHARLIE.
  • ALL drivers are responsible for their passengers and must observe road rules at all times.
  • ALL drivers are responsible for the vehicle immediately BEHIND, (take note of the vehicle behind – make, colour, etc).
  • Each vehicle must wait at each turn intersection until the next vehicle can observe the direction of the route. The following Vehicle shall acknowledge any change in direction by the use of indicators.
  • Should a vehicle become separated from the convoy, the driver shall STOP & WAIT at the last turn/intersection/location and a vehicle will return for you.
  • ALL gates are to be left in the manner in which they were found. When a closed gate is encountered, a person from the vehicle behind the LEADER will open the gate. This vehicle will pass through and then pull over and allow the rest of the convoy through, close the gate and take up a position in front of TAIL-END-CHARLIE. (This is to ensure there is no confusion as to whether a gate was open or closed and how the gate was configured).
  • When traversing an incline, decline or water crossing allow the vehicle in-front to negotiate/clear the obstacle before following. Wait clear of the top of difficult hills and water crossings, just in case assistance is required. Never follow too close to the vehicle in front of you.
  • Any track damage caused should be repaired.
  • Any vehicle wishing to leave the convoy, or stop, shall wave through the remaining vehicles and inform TAIL-END-CHARLIE of their intentions/reasons.
  • In recovery situations, instructions will be given by the LEADER, Recovery Boss or a designated member, in regard to safety and recovery procedures.
  • Radio communications are not accepted as a substitute for standard convoy procedures.